Get the payroll features you need, without paying for the ones you don't.
I provide client-managed online payroll services starting at $40/month. All you need is an internet connection, current browser and the ability to open pdf documents.
This is an ideal time to evaluate your current payroll provider and decide if you should switch. Mid-year changes require entering all year-to-date information to generate accurate payroll reports and W-2’s. Switching early in the year reduces set-up time and possible errors.
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For one flat fee each month you can:
Run as many payrolls as you need to. Whether you pay your employees every week or just once a month, the fee is the same.
Offer your employees direct deposit at no additional cost.
Track accrued vacation and sick time, and update automatically each time you run payroll.
Create payroll tax forms, file federal and state taxes electronically, and schedule payments.
Enter payroll information at your convenience, as late as 5pm EST two days before payday for direct deposit, or on payday if you handwrite or print your paychecks.You can even switch employees from direct deposit to printed checks for a single payroll if you've missed the cut-off for direct deposit. (Note that I do not recommend routinely waiting until the last minute, in case there's ever a problem with your internet connection.)
Import all data directly into Mac, Windows and online versions of Intuit Quickbookswithout needing to do separate data entry (Microsoft Money, Peachtree and Quicken are also supported).
Have more flexibility with your cash flow.Payroll taxes are not withdrawn from your account until you choose to pay them (warning: you will still be liable for interest and penalties if you pay late). This gives you the flexibility to ‘pay as you go’ or schedule payments for later. If you pay with direct deposit, the only money that comes out of your account when you run payroll is the net check amount. If you pay with paper checks, NOTHING comes out of your account until your employee actually cashes the check. Most 'full-service' payroll providers withdraw the full amount of the payroll including any tax liabilities (which might not be due for a month or more) each time you run payroll.
Inexpensive Flat Fee Pricing:
$40/month - Payroll for 1-5 employees, direct deposit, vacation and sick time tracking, state and Federal electronic tax filings and payments. Run payroll as often as you need to and view or print all your reports or forms anytime.
$12/month - per additional state after the first one you need to file in or pay taxes to.
$2.00/month - per additional active employee after the first five (an employee is active if they appear on the 'Create Paychecks' page, whether or not you pay them that month). You can also pay subcontractors through the system; each subcontractor counts as an employee when calculating your price.
Seasonal employers may be able to avoid monthly service charges by 'cancelling' their accounts during the months they have no payroll and, a week before running their next payroll, reactivating it. Note that in order to file quarterly or year-end reports and tax payments, the account must be reactivated (and the monthly fee will apply) for that month.
Save Even More with Client Referalls
Refer another payroll client and I’ll reduce your price $5.00 every month they use the service (and pay their bill).
Refer several clients and your payroll processing could cost you nothing.
Worried About Setting Up Your Payroll?
You won't be doing it alone. I answer emailed questions or can schedule a telephone meeting to assist you during the set-up process, and review what you've entered after you're done to let you know if something doesn't look right. I am also happy to schedule a telephone or (local area only - Easthampton, Northampton, Florence, Hadley) on-site meeting to walk you through processing your first payroll. If you're making a mid-year switch, for an hourly fee I can compare anything you've entered to your existing paper documentation and/or enter it all for you. If this is something you're interested in, email me to discuss mid-year payroll services set-up.